NeXT TypedStream Data | 1992-02-16 | 35.9 KB | 406 lines
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[296c]This chapter presents the basic skills you need to create and modify outlines. The things you will learn here apply to every part of Concurrence. They include starting the program, entering text, and rearranging topics. You will also learn how to set the default fonts and formats for an outline.
[159c]Just what is an outline? It is a structured document, a hierarchical collection of topics. A topic is a piece of text, usually a few words, or a few sentences.
[287c]A topic can have subtopics, or children. Children are indented below their parent topic. A topic and its children are treated as a unit: if you move a topic, its children (and their children, and so on) move with it. If you copy and paste a topic, its children are copied and pasted too.
[69c]An outline is a hierarchy of topics and their children, or subtopics
[285c]Before you can create an outline, you must start Concurrence, if it isn't already running. In the Workspace, find the Concurrence application icon. (If the icon isn't on the icon dock at the right of your screen, look in /LocalApps, or in the Apps subdirectory of your home directory.)
[58c]The Concurrence menu in the top left corner of your screen
[75c]On the right, a large white window named "Untitled-1.concur
Outline View 1"
[66c]On the left, a smaller gray window named "Untitled-1.concur
Views"
[131c]When you find the icon, double-click it. If you haven't changed things since the first time you've run the program, you should see:
[71c]Close all of the Concurrence windows you see (click their close boxes)
[37c]Choose Preferences from the Info menu
[79c]Choose New Documents from the Pop-up button at the top of the Preferences panel
Choose Preferences from the Info menu
Choose New Documents from the Pop-up button at the top of the Preferences panel
Select the Create Outline View button
[27c]Close the Preferences panel
[33c]Choose New from the Document menu
[61c]If you see a different arrangement, take the following steps:
[20c]Starting Concurrence
[167c]Near the top of the large white outline view window, you should see a gray rectangle with a triangle on its left side. This is a topic, and the triangle is its handle.
[178c]When you've finished typing, end your editing by hitting the Return key. Note that this ends the topic editing, and creates a new topic. Your document should now look like this:
[13c]Entering Text
[156c]You can either select a topic, or the text within it. To select the first topic, click its triangular handle. (Note that the handle is highlighted in gray.)
[165c]Now select the first topic's text, by clicking somewhere within it. (Note that the topic is still surrounded by a gray box, but its handle is no longer highlighted.)
[181c]This is an important distinction to remember: clicking a handle will select a topic, and clicking anywhere to the right of a handle will place an insertion cursor in a topic's text.
[198c]You can also use the arrow keys to change your selection, or navigate through the outline. Click the handle of one of the topics, and press the Up and Down Arrow keys. Note that the selection moves.
[211c]Now press the Right Arrow key. The topic's handle becomes unhighlighted, the insertion marker appears, and once again you're editing text. You can still use the Up and Down Arrow keys to move between the topics.
[51c]Now select the second topic by clicking its handle.
[25c] Selecting and Navigating
[267c]Press the Tab key, and note that your topic marker has been moved to the right, or demoted. Type the following text, pressing the Return key after each line except for the last. For the last topic, press the Enter key to end text editing without creating a new topic.
Introduction
On Politics and Government
[11c] On Society
[262c]Again, after you've typed this last item, make sure you end text editing by pressing the Enter key rather than the Return key. Note that pressing Return creates a new topic, whereas the Enter key merely ends text editing, selecting the topic you were working on.
If you have an extra topic, select it by clicking its handle and then press the Delete key.
[227c]These four new topics are children of the first topic, "The Impact
" The first topic is their parent. Each child is the sibling of the other. A parent can have as many children as you want, but a child can have only one parent.
[171c]Click the handle of the topic "On Society," and type Shift-Tab. Note that this action promotes the topic, or causes it to move left in the outline. Press Tab to demote it.
[266c]Learning how to use the Tab and Shift-Tab keys is an important part of creating and modifying outlines. You can use these keys both during typing and when a topic is selected. Later on, you'll learn how to add actual Tab characters for formatting text within topics.
[331c]Select the first topic, "The Impact of Technology
" (click its triangular handle). Choose the Collapse command from the Topic menu. Note that this action collapses the selected topic, hiding its children. Note that the handle of the collapsed topic has changed its orientation: instead of pointing down it now points to the right.
[135c]Select the collapsed topic and choose Expand from the Topic menu. This expands the topic so that all of its children are visible again.
[85c]You can also expand and collapse a topic by double-clicking its handle. Try this now.
Expanding and Collapsing
Outlines are structured documents. To make this structure more apparent to your readers, you can set the default format of topics at different levels of your document.
[151c]Select the topic "On Society" by clicking its handle. Be certain you've selected the topic, and not its text. Its handle should be highlighted in gray.
[187c]Choose Italic from the Font sub menu of the Format menu (or type Command-i). Note that this italicizes not only the selected topic, but also all of its peers, or topics of the same level.
What you have just done is change the default format of topics at the second level of your outline. Not only have you italicized the topics that are there now, you've also dictated the appearance of any new second level topics.
[105c]Press the Return key to create a new topic, and type the following (don't press return when you're done):
[12c] On Business
[65c]Note that this new topic is italicized, just like those above it.
[152c]Now type Shift-Tab to promote the new topic to the first level. You should see its text become unitalicized, to match the default font of the top level.
[173c]Press the Tab key. The "On Business" topic has been moved back down a level. And because you set that level to default to an italic font, the topic is italicized once again.
Applying Default Formats
[129c]Text doesn't have to slavishly follow its topic's default format. You can set the font for particular words to anything you like.
[96c]Select a word in the On Society topic. (Don't select the whole topic, just double-click a word.)
Choose Bold from the Font sub-menu of the Format menu. You'll see that the word you selected is now bold-faced. If you promote and demote the topic (type Shift-Tab and Tab), you'll see that while the formatting of the topic generally follows the defaults, the individual word stays bold.
[236c]Again, this is an important distinction to understand: if a topic is selected stylistic changes will apply to all topics of the same level, or all its peers. But if only text is selected, formatting changes will apply only to that text.
[18c] Making Exceptions
[127c]You've covered the basics of creating and formatting an outline. Congratulations. Read on to learn about editing your outlines.
Editing Outlines
Rather than go through the tedium of transcribing an outline printed here, open the tutorial document shipped with Concurrence.
[116c]Choose the Samples command from the Info menu. This will open a window in the workspace onto a folder named Samples.
[214c]One of the documents visible in this window is named TechImpact.concur. Select this document and choose Open from the Workspace's File menu. You should see a new window with the full "Impact of Technology" outline.
[250c]Take a moment to study the outline. Note that each level of topics has been formatted consistently. Select the topic "On Politics and Government" Press Shift-Tab to promote the topic, and notice how formats are modified. Press Tab to demote it again.
[154c]Double-click the handles of any of the collapsed topics (right-pointing triangles) to see more levels of the outline. Double-click again to collapse them.
Opening Samples
[160c]Moving the topics of an outline is easy: grab them and put them where you want them. An outline's structured nature is apparent when you rearrange it this way.
[177c]When you drag a topic, its descendants (its children and their children) move with it. For example, follow these instructions to move the topic "On Society" above "On Business."
[157c]Click the triangular handle of the "On Society" topic and drag it up. "On Society" and its descendants will be torn from the outline and move with the mouse.
[166c]As you drag the topics, the destination marker appears, and jumps from topic to topic. The marker shows where the topics will move to if you release the mouse button.
[438c]You can do operations such as collapse and expand on more than one topic at a time, by using the features of the Select submenu. First select the topic "Introduction" by clicking its handle. Bring up the Edit menu and choose Select. Choose Select Peers. Note on your outline that all of the topics at the same level as "Introduction" are now selected. Go back to the Topic menu and choose Collapse. Your outline should now look like this:
[48c]Choose Expand to return to the expanded outline.
Multiple Selection
[277c]Lastly, note that some topics appear abridged, on a single line with the symbol "
" at the end. This indicates that there is more text to be seen than what's visible on the first line, and that the command Don't Wrap Text (under the Topic menu) has been applied to this topic.
[82c]To see the remainder of such a topic, click in it as if you were to start editing.
[172c]When you have finished editing (by pressing the Enter key, or clicking outside of the topic), it will return to being shown as a single line ending with the ellipses ("
[15c] Topic Wrapping
[163c]Concurrence uses rulers to control, among other things, level indentation, tabs, and text justification. To see the ruler, choose Show Ruler from the Format menu.
Using the Ruler
[286c]Concurrence has two distinct rulers, the Topic ruler for controlling the formatting of topics, and the Text ruler, which allows you to format text within a topic. When you select a topic by clicking its handle, you will see the Topic ruler. Click inside the topic to see the Text ruler.
[115c]Select the "On Business" topic in your sample outline by clicking its handle. Your ruler should now look like this:
[70c]The level indent markers let you control how far topics are indented.
[322c]Click the highlighted level indent marker, drag it to the right and then release it. Note that the On Business topic and all of its peers are moved to the right. Any time you press the Tab key to demote, or Shift-Tab to promote a topic, it will be indented or outdented to the position of the adjacent level indent marker.
Click the right justify icon at the top left of the ruler.
[169c]This will justify all of the text in On Business and its peers to the right hand side. Click the left-justify icon to move it back to the left hand side of your outline.
[378c]The pop-up button on the ruler lets you put labels, like bullets or Roman numerals, in your outline. Select a topic level in your outline by clicking the level indent marker that is third from the left. Click the pop-up button on the ruler and select Harvard. Now you see that "This document provides a template
" and all of its peers in your outline are labeled 1., 2., 3. etc.
[377c]To put labels on all of the levels in your outline, you can select all of the level indent markers at the same time. Click just to the left of the first level indent marker and drag the white "selection box" to the right until all of the level indent markers are highlighted. Now choose Harvard from the labels pop-up button and your outline should look like the example below:
The last feature of the Topic ruler lets you control the spacing between topics. Select a topic by clicking its handle. On the ruler, click the increase arrow:
Watch how the amount of space between that topic and the one above it increases. Note, as with all of the features of the topic ruler, that the spacing applies to all of the topics at the same level in the outline.
The Topic Ruler
[114c]Click on the text within any of the topics. The ruler that you see at the top of the window should look like this:
The Text Ruler allows you to control the formatting of text within topics.
[241c]Normally when you use the Tab and Shift-Tab keys, topics are indented or outdented (demoted or promoted), respectively. To indent some of the text of a topic without affecting the whole topic, hold down the Alternate key while striking Tab.
[272c]Try it: Click at the beginning of the topic "Introduction." Make sure the topic itself is not selected (there is no gray bar enclosing the handle and you see the Text ruler at the top of the window). Type Alternate-Tab and watch as the text of this topic only is indented.
[74c]You can move the tab stops on the ruler by dragging them to new positions.
[252c]With the text ruler, you can also justify the text for individual topics. Click within the text of the topic "Introduction." Click the center-justification icon and watch as this text moves to the center of the window. None of its siblings follow suit.
The Text Ruler
[446c]You may want to have copies of outlines which are identical in content, but stylistically different. For example, suppose you want to give a progress report on the status of a project to different groups within your company. You may want to have a very detailed outline for your coworkers who are involved in the same project, but for the Board of Directors, you may want an outline that highlights the main points while going into less detail.
[276c]For the sake of this example, pretend that the Board tends toward near-sightedness, as well as short-sightedness, given their octogenarian status and preoccupation with the bottom line. They like to see high level conclusions without extraneous detail, and in very large type.
[123c]Choose View Browser from the View menu. You should see a window that looks like the one below in the corner of your screen.
[253c]First rename the current outline, which you do by selecting the name "Outline View 1" in the View browser, and typing "Coworkers" over it. Click in the comments field beneath, and enter some descriptive text, such as "This outline shows greater detail."
Now click New Outline View, and note that a new, unformatted version of your current outline appears, along with a new name in the View Browser, Outline View 2.
[176c]Select the name Outline View 2, and rename it "Board."Add comments in the comments section to indicate that this version has very large type, and shows only superficial detail.
[389c]In the Board outline view window, select the title topic, "The impact of technology
" by clicking its handle. Raise the Font panel by choosing Font Panel from the Font submenu of the Format menu. Select Helvetica Medium 24 point and click the Font panel's Set button. Now select one of the children of that topic (click its handle), and use the Font panel to set Helvetica Medium 18 point.
[119c]Use the view browser to switch from one view to the other. Select the Coworkers view by clicking its title. Click Open.
[196c]Note that the stylistic changes made to the Board view didn't happen to the Coworkers view. You can collapse or expand topics and change their font in one view without affecting them in the other.
[63c]Use the view browser as above to switch back to the Board view.
[295c]Reword the "On Society" topic to read "On Society in America", and note that your Coworkers outline now has the same wording. Similarly, moving the On Society in America topic above the On Business topic will result in a similar update being made automatically to the original Coworkers outline.
Working With Multiple Views
In this tutorial, you've learned the basic elements of using Concurrence's outline editor.
[113c]You can now create an outline, set default formats, use the ruler, and create multiple views of the same outline.
[305c]Concurrence eliminates the problems typically associated with keeping multiple versions of the same document by keeping them all up to date simultaneously. The View Browser allows you to coordinate multiple views simultaneously, and provides a simple mechanism for naming and browsing through these views.
[213c]Feel free to repeat this section to build basic skills, or to stray from the instructions to learn more on your own. Additional features can be found by exploring the menu items and by reading the command summary.
\pard\tx560\tx1120\tx1680\tx2240\tx2800\tx3360\tx3920\tx4480\tx5040\tx5600\f1\b0\i0\ul0\fs28 Just what is an outline? It is a structured document, a hierarchical collection of
\i topics
\i0 . A topic is a piece of text, usually a few words, or a few sentences.
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\pard\tx560\tx1120\tx1680\tx2240\tx2800\tx3360\tx3920\tx4480\tx5040\tx5600\f1\b0\i0\ul0\fs28 A topic can have subtopics, or
\i children
\i0 . Children are indented below their
\i parent
\i0 topic. A topic and its children are treated as a unit: if you move a topic, its children (and their children, and so on) move with it. If you copy and paste a topic, its children are copied and pasted too.
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\pard\tx560\tx1120\tx1680\tx2240\tx2800\tx3360\tx3920\tx4480\tx5040\tx5600\f1\b0\i\ul0\fs28 An outline is a hierarchy of topics and their children, or subtopics\
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\pard\tx560\tx1120\tx1680\tx2240\tx2800\tx3360\tx3920\tx4480\tx5040\tx5600\f1\b0\i\ul0\fs28\fi-580\li580 When you start it, Concurrence creates a new document, with an outline view window and a view browser window
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\pard\tx560\tx1120\tx1680\tx2240\tx2800\tx3360\tx3920\tx4480\tx5040\tx5600\f1\b0\i0\ul0\fs28 Near the top of the large white
\i outline view window
\i0 , you should see a gray rectangle with a triangle on its left side. This is a topic, and the triangle is its
\i handle
\i0 .
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\pard\tx560\tx1120\tx1680\tx2240\tx2800\tx3360\tx3920\tx4480\tx5040\tx5600\f1\b\i0\ul0\fs28 The Impact of Technology on Our Future
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\pard\tx560\tx1120\tx1680\tx2240\tx2800\tx3360\tx3920\tx4480\tx5040\tx5600\f1\b0\i0\ul0\fs28 You can also use the arrow keys to change your selection, or
\i navigate
\i0 through the outline. Click the handle of one of the topics, and press the Up and Down Arrow keys. Note that the selection moves.
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\pard\tx720\tx1440\tx2160\tx2880\tx3600\tx4320\tx5040\tx5760\tx6480\tx7200\f1\b\i0\ul0\fs28 Selecting and Navigating
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\pard\tx560\tx1120\tx1680\tx2240\tx2800\tx3360\tx3920\tx4480\tx5040\tx5600\f1\b0\i0\ul0\fs28 Press the Tab key, and note that your topic marker has been moved to the right, or
\i demoted
\i0 . Type the following text, pressing the Return key after each line except for the last. For the last topic, press the Enter key to end text editing without creating a new topic.
\pard\tx560\tx1120\tx1680\tx2240\tx2800\tx3360\tx3920\tx4480\tx5040\tx5600\f1\b\i0\ul0\fs28 On Politics and Government
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\pard\tx560\tx1120\tx1680\tx2240\tx2800\tx3360\tx3920\tx4480\tx5040\tx5600\f1\b\i0\ul0\fs28 On Society
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\pard\tx560\tx1120\tx1680\tx2240\tx2800\tx3360\tx3920\tx4480\tx5040\tx5600\f1\b0\i0\ul0\fs28 These four new topics are
\i children
\i0 of the first topic, "The Impact
" The first topic is their
\i parent
\i0 . Each child is the
\i sibling
\i0 of the other. A parent can have as many children as you want, but a child can have only one parent.
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\pard\tx560\tx1120\tx1680\tx2240\tx2800\tx3360\tx3920\tx4480\tx5040\tx5600\f1\b0\i0\ul0\fs28 Click the handle of the topic "On Society," and type Shift-Tab. Note that this action
\i promotes
\i0 the topic, or causes it to move left in the outline. Press Tab to demote it.
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\pard\tx720\tx1440\tx2160\tx2880\tx3600\tx4320\tx5040\tx5760\tx6480\tx7200\f1\b\i0\ul0\fs28 Promoting and Demoting
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\pard\tx560\tx1120\tx1680\tx2240\tx2800\tx3360\tx3920\tx4480\tx5040\tx5600\f1\b0\i0\ul0\fs28 Select the first topic, "The Impact of Technology
\fc0
" (click its triangular handle). Choose the Collapse command from the Topic menu. Note that this action collapses the selected topic, hiding its children. Note that the handle of the collapsed topic has changed its orientation: instead of pointing down it now points to the right.
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\pard\tx720\tx1440\tx2160\tx2880\tx3600\tx4320\tx5040\tx5760\tx6480\tx7200\f1\b\i0\ul0\fs28 Expanding and Collapsing
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\pard\tx560\tx1120\tx1680\tx2240\tx2800\tx3360\tx3920\tx4480\tx5040\tx5600\f1\b0\i0\ul0\fs28 Outlines are structured documents. To make this structure more apparent to your readers, you can set the
\i default format
\i0 of topics at different
\i levels
\i0 of your document.
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\pard\tx560\tx1120\tx1680\tx2240\tx2800\tx3360\tx3920\tx4480\tx5040\tx5600\f1\b0\i0\ul0\fs28 Choose Italic from the Font sub menu of the Format menu (or type Command-i). Note that this italicizes not only the selected topic, but also all of its
\i peers
\i0 , or topics of the same level.
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\pard\tx560\tx1120\tx1680\tx2240\tx2800\tx3360\tx3920\tx4480\tx5040\tx5600\f1\b0\i0\ul0\fs28 Press the Return key to create a new topic, and type the following (
\i don't
\i0 press return when you're done):
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\pard\tx560\tx1120\tx1680\tx2240\tx2800\tx3360\tx3920\tx4480\tx5040\tx5600\f1\b\i0\ul0\fs28 On Business
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\pard\tx720\tx1440\tx2160\tx2880\tx3600\tx4320\tx5040\tx5760\tx6480\tx7200\f1\b\i0\ul0\fs28 Making Exceptions
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\pard\tx560\tx1120\tx1680\tx2240\tx2800\tx3360\tx3920\tx4480\tx5040\tx5600\f1\b0\i0\ul0\fs28 One of the documents visible in this window is named
\i TechImpact.concur
\i0 . Select this document and choose Open from the Workspace's File menu. You should see a new window with the full "Impact of Technology" outline.
\pard\tx560\tx1120\tx1680\tx2240\tx2800\tx3360\tx3920\tx4480\tx5040\tx5600\f1\b0\i0\ul0\fs28 Concurrence has two distinct rulers, the
\i Topic ruler
\i0 for controlling the formatting of topics, and the
\i Text ruler
\i0 , which allows you to format text within a topic. When you select a topic by clicking its handle, you will see the Topic ruler. Click inside the topic to see the Text ruler.
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\pard\tx560\tx1120\tx1680\tx2240\tx2800\tx3360\tx3920\tx4480\tx5040\tx5600\f1\b0\i0\ul0\fs28 The
\i level indent markers
\i0 let you control how far topics are indented.
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\pard\tx560\tx1120\tx1680\tx2240\tx2800\tx3360\tx3920\tx4480\tx5040\tx5600\f1\b0\i0\ul0\fs28 The pop-up button on the ruler lets you put labels, like bullets or Roman numerals, in your outline. Select a topic level in your outline by clicking the level indent marker that is third from the left. Click the pop-up button on the ruler and select Harvard. Now you see that "This document provides a template
\fc0
" and all of its peers in your outline are labeled 1., 2., 3. etc.
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\pard\tx720\tx1440\tx2160\tx2880\tx3600\tx4320\tx5040\tx5760\tx6480\tx7200\f1\b\i0\ul0\fs28 The Topic Ruler
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\pard\tx560\tx1120\tx1680\tx2240\tx2800\tx3360\tx3920\tx4480\tx5040\tx5600\f1\b0\i\ul0\fs28 The Text Ruler allows you to control the formatting of text within topics.
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\pard\tx560\tx1120\tx1680\tx2240\tx2800\tx3360\tx3920\tx4480\tx5040\tx5600\f1\b0\i0\ul0\fs28 Try it: Click at the beginning of the topic "Introduction." Make sure the topic itself is not selected (there is no gray bar enclosing the handle and you see the Text ruler at the top of the window). Type Alternate-Tab and watch as the text of this topic
\i only
\i0 is indented.
{\rtf0\ansi{\fonttbl\f1\fnil Times-Roman;}
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\pard\tx720\tx1440\tx2160\tx2880\tx3600\tx4320\tx5040\tx5760\tx6480\tx7200\f1\b\i0\ul0\fs28 The Text Ruler
E{\rtf0\ansi{\fonttbl\f1\fnil Times-Roman;}
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\pard\tx560\tx1120\tx1680\tx2240\tx2800\tx3360\tx3920\tx4480\tx5040\tx5600\f1\b0\i\ul0\fs28 The view browser lets you coordinate multiple\
(.txt)